Terms & conditions

FinScanix reads vendor quotations and invoices you upload, extracts their line items, checks the arithmetic and benchmarks each rate against rate books, historical data and market prices. The output is advisory decision-support: it is evidence for a commercial conversation, not a legally binding valuation, a certification or professional advice. Approval decisions remain yours.

You must give accurate details when you sign up and keep your password confidential. You are responsible for everything done under your account. The person who creates a workspace is its owner and may invite others and assign them roles (Owner, Admin, Estimator, Auditor, Viewer); each role sees and does only what it is permitted to.

Tell us promptly if you suspect your account has been accessed without permission.

You agree not to:

• upload documents you are not authorised to share or process;
• upload malware, or content that is unlawful or infringes anyone's rights;
• attempt to access another organisation's data or bypass access controls;
• scrape, reverse engineer or overload the service, or resell it without agreement.

You keep ownership of everything you upload. You grant FinScanix a licence to store and process it solely to provide the service to you — extraction, benchmarking, reports and exports. Each organisation's data is isolated from every other's.

You can delete individual documents at any time; deletion removes that document and its derived records only. Retention after cancellation is described on the Security & data page.

To read documents and estimate market prices, FinScanix sends the relevant content to third-party AI and OCR providers acting as our sub-processors. They process it only to return a result to us.

FinScanix does not use your documents to train AI models, and does not share them with other customers. Aggregated, anonymised rate statistics — never a document, a vendor's name or your organisation's identity — may be used to improve the accuracy of benchmarks.

Data may be processed in data centres outside your country. Where that happens we rely on the safeguards our providers offer for such transfers.

Every account starts on the free allowance. Paid plans are billed in advance, monthly or annually, at the prices shown on the pricing page plus applicable taxes, and start once payment is received. Document quotas reset each billing period and do not roll over. You can cancel at any time; the plan stays active until the end of the period already paid for. Fees already paid are non-refundable except where the law requires otherwise.

We aim to keep the service available and accurate but do not guarantee it will be uninterrupted or error-free. We may change features from time to time; where a change materially reduces what a paid plan includes we will tell you in advance. We may update these terms and will notify account owners of material changes.

To the extent permitted by law, FinScanix is not liable for indirect or consequential loss, or for decisions taken on the basis of its output, and its total liability in any twelve-month period is limited to the fees you paid in that period. Nothing in these terms limits liability that cannot be limited by law.

We may suspend or close an account that breaches these terms or puts the service or other customers at risk. You may close your account at any time from Settings.

These terms are governed by the laws of India, and the courts of India have exclusive jurisdiction over any dispute arising from them, unless your service agreement says otherwise.